STARTING A CLUB

Clubs are the lifeblood of extra-curricular life at Trinity, and there are some fabulous ones that have existed for a long time. But if exactly what you’re looking for isn’t already on the go, you’re in luck: it’s easy to start up a club at Trinity and to get funding. Every year, many first years start up new and successful clubs – and some of them are so successful, they live on long after they graduate. So don’t hesitate to start a club of your own!

How to start a club at Trinity

Step 1: Mandate

• Submit a club recognition form, including a brief description of what your club will do, who it will serve, what the structure of its executive will be, and when and how it will meet.

• Your mandate will need to be approved by the Trinity College Board of Stewards and then be passed by the Trinity College Meeting (TCM).

• It’s a good idea to show up in person when your mandate is being considered. Often, Board members and participants at the TCM will want to ask you questions about it.

• Club recognition forms are available at the Porter’s Lodge, and can be dropped off in the TCM mailbox. They are also available online here.

Step 2: Budget

• If you want funding, you’ll need to submit a budget. The TCM Treasurer can provide you with a sample budget and a template. They will also be available here.

• Budgets list revenue sources (often just a contribution of student money requested from the TCM), and expenditures (a list of items you wish to spend money on).

• Budgets must be discussed by the TCM Finance Committee (FC) and then approved by the TCM.

• Clubs in their first year typically do not receive greater than $400 annually, but in specific cases exemptions can be made.

• One executive member must show up to the FC to answer questions when your budget is considered.

Step 3: Running Your Club

• Once your mandate and budget are approved, you’ll be able to operate.

• Remember: you have received approval to spend money on specific line items. If you deviate from these (for instance, if you decide to spend $100 on one meeting’s worth of refreshments instead of the $25 each at 4 meetings which you initially requested), you may not be eligible for reimbursement for expenses that you incur.

• The TCM will not write you a cheque for your full budget. Instead, you will need to submit receipts for purchases you make to the TCM treasurer, and they will issue you a cheque, provided the expenses fit your approved budget.

• Keep your receipts, and make multiple photocopies!